Workflow

Collaborating Together

This is more than documentation—it’s a quiet Journey through old photobooks, letters, digital memories, maps, songs, books, tattoos, homes, rivers, schools, dresses—whatever reflects the soul of the story. Each page pauses time. A glance becomes a whisper from the past. Let yourself feel it—joy, tears, stillness. Then gather your spirit and remember your purpose.

You don’t need everything—just what feels true. This stage often brings unexpected joy.

To guide you with care and clarity, we provide simple forms and step-by-step instructions for collecting, captioning, organizing, and uploading your materials—including voice notes. From there, our team handles photo retouching, layout, writing, typesetting, proofreading, and printing. You’ll always have the opportunity to review and refine.

We work with a structured workflow, clear roles, and the latest creative tools—ensuring your memoir is completed with efficiency, beauty, and emotional impact, all at an accessible price.

Together, we shape a piece of soul.

Work flow

Crafting a photographic memoir is no easy feat. It involves a complex process—from gathering materials and taking photographs to proofreading, typesetting, layout design, selecting print materials, overseeing production, and final packaging. The workload can easily surpass that of a home renovation. When undertaken alone without expert guidance, the journey often stretches into months of revisions—both textual and visual—and deadlines are commonly missed.

What sets our service apart is our organized approach—we focus on a clear workflow, well-defined roles, strong collaboration, fresh creative thinking, and cutting-edge tools. The workflow chart below provides a clear overview of the entire process, including timelines, tools used, and the individuals involved at each step.

Once the project kicks off, you’ll get a digital guidebook packed with handy tips—like how to gather and organize materials, take great photos, choose a theme, and more. We work closely with you to complete your project with maximum efficiency and impact.

Step	Features	Time estimated	Person in charge	Tool
1. Activating Project	• List out Purposes, Readers, Topics via Mindmap, • Initiate the book themes, its contents, stories, • Set Daily Goals		• Storyteller • Project manager	Mindmap
2. Gathering Material	• Photographing Physical Materials to be digital images: Photos, Portraits, Letters, Diaries, Tattoos, Houses, Pets, • Existing Digital Files: Photos, Videos, Voice Notes, Words… • Coming Files: Songs, Films, Voice Notes, • Get relatives and friends to assist you	1 -2 weeks	• Storyteller & family • Our Assistant	• Table of material lists • Guidelines of Photographing
3. Organize and Classify	• Setting the initial theme, content and folder names • naming photos, typing captions, transcribing the voice message, pairing the related folders, • uploading files to the Cloud • reviewing all raw material in all folders	1 -2 weeks	• Storyteller & family • Our Assistant	• Table of material lists • User Guide • Mind map
4. Interviewing and Writing	• Writer studies all material • arrange a contact to brief and clarify the scripts • interview (s) arranged to clarify story details. • writing is also proceeding chapter by chapter • finalize the book theme, chapters.. • proofreading	2 -4 weeks	• Writer & Storyteller	Guidebook provided
5. Editing	• graphical design & layout editing • Cover design, typesetting • Game and Prizes settings • music, films pairing • Short Q & A production	1-3 weeks	• Project manager & designer • Storyteller
6. Production	• Finalize printing quantity, packaging • Finalize proofreading, printing editions • Arrange door-to-door delivery • Website Production if ordered	2-4 weeks	• Project manager
7. Digital Files handover	• Handover password of Cloud Storage • Organizing Files and Folders for renewal.	1-2 weeks	• Project manager

Workflow on the Journey